Volunteer FAQ - Tech Open Air

Volunteer FAQ

What is TOA?

TOA or Tech Open Air is a multiple day, Tech, Music and Culture conference and festival that is based in Berlin, Germany.

When does TOA18 take place?

Tuesday, June 19th through Friday, June 22nd, 2018

What is the main venue?

Funkhaus Berlin, located at Nalepastraße 18, 12459 Berlin

Does the event take place there all 4 days?

Nope, just on the second and the third day (June 20th and 21th). There are Satellite events that take place Tuesday, June 19th through Friday, June 22nd, 2018.

What are Satellite events? And where do they take place?

Satellite events are workshops, talks, and various other formats in which the Berlin tech community is able to curate their own programming during the week of TOA. The events occur all over the city of Berlin and can be attended by TOA pass holders. Additionally, the programming can also be streamed, increasing the accessibility to the knowledge being shared- a big win!

How do I apply to volunteer?

Go right HERE

What does being a volunteer entail?

As a volunteer, you will be a representative of TOA to the speakers, sponsors, influencers and general ticket holders that are in attendance. There are a variety of ways you can contribute, from production assistance to helping with registration. Just let us know what your preferences are, and we can work with you to find the best way for you to contribute.

Here’s a short description of the different roles, so you can find the perfect match: Speakers Service: Our speakers are super important to the festival as the whole conference is built around them and their contribution, and it’ll be your responsibility to assist them and make sure they have everything they need. You’ll also track down speakers if they go missing, so you can tell your friends you were a private investigator if you like. Media Lounge: Some of our speakers will be giving interviews after their talks, so it’s your job to escort them to the interview booth. People will be dying to ask a few questions off-stage so make sure the person in your charge doesn’t get swamped and makes it to their scheduled interview on time. Information & Hospitality: You’re the touchpoint of the festival. The omniscient being. You provide directions to stages and toilets alike, hand out flyers, and answer general questions about the program. Registration & Welcome: You will be the smiling face welcoming all of our attendees to the festival. If you’re a personable sort of guy or gal who wants everyone to have a great start to the festival, then registration is for you. Event Construction: We’d need your help setting up and taking down the sets and rigs - so you’d be here before the festival starts, and after the festival ends. What this means is you get to enjoy most of TOA18 unfettered. A thank you for giving up a lot of time with us. Ground Maintenance: You’ll be manning the cloakroom and occasionally going around picking up rubbish - we understand it isn’t glamorous, but it’s got to be done. It’s pretty easy and a fairly low effort way of getting a free ticket to TOA. Think about it! Stage Support: If you’ve got some knowledge of tech, and wanna see what goes on behind the curtain then being a stagehand would suit you. You would be part of the team that prepares the stage for speakers and assisting in making sure everything goes to plan. German is preferred as it will make everything a lot easier for the production team. Satellite Event Support: TOA’s satellite events turn Berlin into an interactive hub of tech, music, and art. Your mission, should you choose to accept it, is to welcome people to the events and check them in. You’re our ambassador at these events - make us proud! and much more.... ;)

How often do I need to volunteer to receive a pass for the festival?

To receive a pass for the festival, you must volunteer 2 shifts (roughly 12 hours). However you’re more than welcome to do more, and many of our volunteers choose to do this!

What can I do when I’m not volunteering?

When you’re not volunteering, you’re free to explore all of the talks, workshops and networking events that TOA has to offer. We of course ask that you’re respectful of all attendees, especially when you’re wearing your volunteer t-shirt.

Can I just show up on the day of and be ready?

Short answer, No. While we’re not looking for you to have excessive amounts of work beforehand, there will be some short briefing materials prior to the festival that you will be asked to look over. We’re also going to have some meetups prior, giving our volunteers an opportunity to mingle and network beforehand.

My friends want to volunteer. Can we do the same shifts so we’re all together?

We understand how much more fun you can have when you’re able to have the experience with friends, that being said, there is no guarantee that you can do all your shifts at the same post and the same time as your friends. What we suggest is indicating the time and locations you are looking to work, and if they align - we’ll do our very best to make it happen. Since we have a lot of responsibilities that need to be fulfilled, our first priority is adequately staffing the areas that need help. But also, TOA is a great way to meet new people too!

I am looking to get more involved with TOA overall and would like more responsibility. Is there anything else I can do?

Yes! We are actually looking for volunteers to step up as a team leads. If you’re interested in helping, please indicate that to us on the Volunteer application. If you have additional questions, you can send us more information at (kriszta@toaberlin.com), but the application really should give you the room to give us what we need.

Are volunteers provided any sort of discounts? Any help with accommodations?

Generator Hostels is offering TOA Volunteers a 15% discount at their Prenzlauer Berg location from June 15-22. Please get in touch with our volunteer coordinator Kriszta at kriszta@toa.berlin directly if you would like to book with them.

Is there a dress code at TOA?

You don’t need to dress up, wear something casual that you feel comfortable in and of course your TOA18 T-shirt! Comfortable shoes are always a plus. And it’s Berlin - so we might have some bipolar weather (even in the Summer). It’s best to be prepared for it all!

How do I get to the main venue?

There are a few ways to get to Funkhaus Berlin. You can find directions on how to get there, click HERE for directions. However, the most popular choices are:

  • Public transport (we recommend taking Tram 21)
  • Car
  • Bike
 

I’m coming by bike. Can I bring it inside the festival area?

Unfortunately not, but you can lock it to the fence outside.

Okay, everything sounds good. What’s next?

Head to the application page and submit your request to be a volunteer! We will send you information about volunteering from that point, including information you’ll need to be prepared for your shifts, meetups, and opportunities to get more involved with TOA before and after the festival.

Any unanswered questions? Reach out!

Kriszta is your point of contact for all questions about volunteering. Feel free to email her at kriszta@toaberlin. com